![]() Post-event activity: Include time in your planning to review the success of your event and report back to vendors and sponsors.Event day: All tasks that need to be completed on the day of your event.Confirm details: Allow yourself time ahead of the event to confirm every detail (such as bump-in times, or staff training) and communicate with your vendors and sponsors for a smooth event day.Event promotion : Once tickets are on sale, this timeline should cover your PR, advertising, and marketing.Event launch: Set your event logistics in place (venue, vendors, date) and get ready to launch your on-sale.Pre-event planning: This should cover time to plan your event strategy, such as defining your offering and target audience, setting goals or KPIs, identifying potential sponsorship targets, and creating a budget.In the template provided, event planning has been split into six critical phases: If this is your first event, or you’re looking for some guidance on creating an event planning timeline, here are some suggestions on how to map your key milestones. ![]() How to set your key milestones and timelines If you manage a group of people or use external agencies to plan your event, add the name of the person responsible for each task.This will give you a visual representation of how far out a task needs to be completed before event day, as well as indicate where jobs overlap. Using the ‘fill color’ option in the Excel toolbar, use colored cells to indicate where on the timeline each task will fall. ![]()
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